Executive Assistant


Executive Assistant
Halifax, Nova Scotia
Reference# HK-12830

We are recruiting an Executive Assistant on behalf of our client, Southwest Properties. Southwest Properties owns and operates the highest quality apartments, condos and retail spaces, located in the most desirable areas of Halifax. They are driven by sustainability, community, and innovation in design. As the Executive Assistant you will be supporting the President & CEO and senior leadership team.

Responsibilities will include:

• Provide administrative assistance to the President & CEO and senior leadership team including all travel
• Provide complex calendar management including planning, organizing, and coordinating meetings, conference calls, and events including making appropriate logistical arrangements
• Attend team meetings, record minutes and action items related to follow up
• Management of external board meetings/calendars
• Revise and execute documents, correspond on behalf of the leadership team
• Complete duties related to personal requests as required
• Office management including scheduling board rooms, video conference, arranging catering, expenses, maintain office equipment, supervision and coordination of general office duties

The successful candidate will possess the following skill set:

• Exceptional technology skills, with proficiency in all aspects of Microsoft Office and has an interest in keeping up to date with the newest technology;
• Exceptional communication skills
• Ability to work under pressure in a fast-paced environment with a good deal of independent thought and initiative to support growing demands of the business
• Demonstrate strong interpersonal skills with excellent written and verbal English to maintain strong relationships with various internal and external contacts
• Flexible, organized, can prioritize and work independently using good judgement and time management
• Experience working with senior level leadership and executives required

If you have a minimum of 4 years of relevant experience and are interested in joining a dynamic team APPLY BELOW!

To express interest in this opportunity, please apply online by clicking “Apply Now” on the button below.

For more information contact Heather Kowalski, Consultant at 902.422.4886.

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